NYSDOL Launches an Accessible Online Electronic Certified Payroll Records Database

Starting January 1, 2026, contractors and subcontractors working in New York State must use the Electronic Certified Payroll Submissions system to report payrolls for public work projects and certain private construction projects receiving public funds. Payrolls must be submitted at least every 30 days for the length of the covered project. Failing to submit on time may result in penalties of up to $100 per day following a 14-day grace period.

This new online tool guides contractors and subcontractors through project setup and payroll reporting, including how to upload information about the business, project, or employees. To create a new project, a contractor or subcontractor needs:

• A business employer identification number (FEIN) from the IRS

• A New York State contractor registration number, which can be found on the Certificate of Contractor Registration

• A prevailing wage case number (PRC Number) for the project

• For public improvement projects, a copy of the payment bond

To submit payroll reports, a contractor or subcontractor needs:

• Key employee details, including names, addresses, work schedules, and Social Security numbers

• Supplemental benefits documentation, unless all benefits are paid as cash wages

The first payrolls submitted through the new electronic system will not be due until January 30th, with a 14-day grace period by statute.

• View our tutorial for submitting payrolls

• Additional information on Electronic Payroll

If you have questions or need assistance with the new system, the Bureau of Public Work & Prevailing Wage Enforcement is available to help at labor.sm.pwask@labor.ny.gov.